Setting up and Running a Club

The vast majority of football throughout the country is played at a local level for personal enjoyment. Before embarking on forming a new team, the following 2 questions should be asked: 1. Are there enough potential players? 2. Are there enough volunteers to take care of club organisation and administration?

Setting up a Club - The First Steps
By following these simple guidelines you should be in a position to have your new club up and running in no time.  

Constitution - Appointment of Club Officials
Clubs must appoint a Chairman, Treasurer, Secretary and a Welfare Officer to enable the club to function effectively within County FA Rules and Regulations.  It is also suggested that other people are appointed to assist in other administrative areas of the club.

Finance - Income and Expenditure to Run the Club
As a new club it will be important to raise funds to run the club and initially these will probably be from player memberships and subscriptions.  It is also advisable to produce a list of costs to run your team which will help you create a budget of income and expenditure for the season.

Players - Registration, Eligibility, Discipline, Safeguarding Children & Coaching
It is important that clubs are fully conversant with the rules of each competition that they may wish to enter.  All discipline at grassroots is administered by the County Football Association and the Secretary of the club is responsible to ensure that all players are eligible to play.  If clubs have any doubts about eligibilities, for example, suspensions, they should contact us for details.  For youth teams, it is important to observe the FA Safeguaring Children Policy, Practices and Procedures.  An official of the club should attend an FA Safeguarding Children and Good practice Workshop as well as having a FA DBS check (Disclosure and Baring Service, formally CRB) as a pre-requiste of doing a Welfare Officer Workshop.

Insurance - Public Liability, Personal Injury and Other Policies
Clubs are required to have adequate insurance cover for their players in case of injury or accident whilst playing or travelling to matches.  Public Liability Insurance is arranged for you by the Herefordshire Football Association as a mandatory part of Affiliation.

Setting up a Club - The Second Steps

Affiliation - County Associations & Leagues
A Club will need to affiliate to a parent County Football Association and the appropriate league it wishes to join.  Clubs are recommended to seek advice on suitable league membership from our County Headquarters.

Fixtures - League & Cup Competitions
Fixtures are administered by the appropriate competition secretary, who advises clubs of forthcoming matches.  If it is a home match, the club secretary must arrange hire of a pitch, notify opponents and match officials of kick-off time and location of venue.  For away games, arrange to inform your own team of venue, kick-off time and arrange for transport of players.  Shropshire County Football Association runs cup competitions which give an opportunity for teams to play against clubs from different leagues or divisions.

Pitches - Useful Contacts & Advice
Apply to your Local Authority, other local teams, Parish Council or owner of a private ground to hire a pitch.  Please note hire charges will vary.

Kit & Equipment
Purchase suitable equipment prior to the start of your fixtures and ensure you have sufficient equipment for all teams in your club.  The necessary equipment will include: playing strip, first aid kit, nets and balls.

Results / Public Relations / Press
Ensure you pass on results of your matches to comply with competition regulations.  All clubs are recommended to establish good relationships with the local press to publish results, match reports and possibly just interesting stories about their club.  Good PR will help raise the profile of the club, bring in new players and may even attract some sponsorship.

Click Here for more information about setting up a club.
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